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Some commands have buttons that are split horizontally into two, with the bottom half displaying a down arrow. Clicking on the down arrow presents more options, whilst clicking on the top half executes the command with default settings. For example, clicking on the top half of the New Slide button adds a new a Title and Content slide, whereas if you click on the down arrow, you get a selection of available slide types to choose from.

The panel on the right displays what tabs you can currently see in the ribbon, what groups exist in each tab, and also what commands are in each group. The panel on the left lists commands and macros that you can add. To create a new tab on the ribbon, first of all select a tab in the panel on the right. Click New Tab and the new tab will is positioned immediately after the tab you selected. We can rename both tab and group by selecting them one at a time and clicking Rename. Type in something meaningful for the name of the tab and group.

The Beginner's Guide to Microsoft PowerPoint

To create a new group in a tab, select the tab and click New Group. The new group is given the default name and you can change it using the rename button, as described earlier. If you select a particular group within the tab before creating a new group, the new group is positioned directly after the selected group. This is true of all additions — the new one appears after the selected one. Changing the order in which tabs, groups or commands appear is very easy.

One method of doing this involves clicking on what you want to move and dragging it upwards or downwards.


A selection bar appears when you do this, and this helps you to determine where the tab, group or command will be dropped when the mouse is released. Another method is to select something and then click the up or down arrows over to the right. To add a command to a group, select the group in the panel on the right, select the command in the panel on the left and then click Add.

In contrast, if you add a command while the group itself is selected, the new command appears at the end. Above the command list panel is a drop down list that allows you to filter the list by the following categories:. You do this by clicking the Restore Defaults button at the bottom of the window, and then by selecting either Restore only selected Ribbon tab or Restore all Ribbon tabs and Quick Access Toolbar customizations.

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These options are fairly self explanatory. If you create a ribbon customization that you think may be useful to other people you work with, you can export your settings for them to import. When they import your customizations, their ribbon setup will look the same as yours. Find a place on your hard drive or network, type in a name for the customizations file and click Save.

Find where the customization file is, select it and click Open. You will then see a confirmation prompt asking you whether you want to replace all existing ribbon and quick access toolbar customizations. Clicking No will cancel without making any changes, whereas clicking Yes will overwrite your existing ribbon configuration with the one saved in the customization file you just imported. Skip to content Here is a comprehensive demo of all the transitions that ship with PowerPoint When the video has been inserted, you can see video controls that display beneath it.

Video Tools Contextual Tabs Whenever you select a video in your presentation you will see the Video Tools contextual tab appear in the ribbon. You can toggle the display of key tips on and off by pressing the ALT key again. Advanced Search…. Search Site. For a printer-friendly PDF version of this guide, click here.

Microsoft PowerPoint Tutorials – Microsoft PowerPoint Tutorials

Choose an appropriate quality for scanned images. Scan at dpi for images where accurate colour reproduction is not important and at dpi for higher quality images. Beware of images that you take from the internet. They are generally of a very low quality and are likely to pixelate lose their smoothness when you project them onto a large screen. Consider using graphics to replace text where you think an image would be easier to understand. Ensure that the images that you use are simple and clear enough to be easily read at a distance.

A small, overly complex and poor quality image will only frustrate your audience. Use animations to show progression. Animation is very effective at revealing a process one stage at a time. Be conservative. Make sure that any animation you use serves a clear purpose e. Be consistent. Try to ensure that you use similar types of animation for similar functions. For example, if your text always drives in from the left it will be distracting if it suddenly appears from another direction or uses another animation technique.

This can help you to focus on and review the structure of your content rather than the visual impact of your presentation.

Insert Media Clip Button

Use the Slide Sorter View to gain an overview of the visual impact of your presentation. This is also a useful view for rearranging the order of your slides or deleting multiple slides. How large is the room that I am going to be presenting in? Will people be able to see my slides from the back? Do any of my audience have any special requirements visually or hearing impaired, dyslexic, etc.

Microsoft Office 2010: PowerPoint Broadcasts Presentations

Is there anything that I can do to ensure that they can access the presentation? Have I rehearsed my presentation to check that all of my slides work in the way they are supposed to? Does my presentation fit into the time that I have been allotted? The biggest improvement that came with PowerPoint was the ability to collaborate through Sharepoint in Office Forget about waiting impatiently for your colleague to finish their section so you can start on yours: lets the team work as a team.

In that respect, PowerPoint incorporates the sort of features that have been available in Google Docs for some time. The co-authoring feature that was incorporated into Office has been well received and can be regarded as a successful enhancement. Some users have complained that despite Office being a supposedly integrated suite of tools, elements such as footnotes and TOC still have to be manually inserted. The share ribbon that appears in PowerPoint as well as in Excel and Word has generally been met with approval, though not everyone is a fan.

Those who resent this feature would be advised to stick with PowerPoint , or even Slides that have been modified by others are now highlighted in green in the thumbnail panel to the left. Other features that come with PowerPoint are more subtle, or at least less likely to be encountered by most users on a daily basis. For instance you can now add closed captions for video, making it easier to show video-embedded slides to audiences who speak other languages or are hard of hearing. PowerPoint also has a new start screen that allows you to quickly open recently viewed documents and to access presentations that are stored online as well as locally.

Microsoft have made it easier to customise the templates and themes that come with PowerPoint and introduced an eyedropper tool that allows you to copy colours from other objects, making it easy to match colours. PowerPoint also boasts a raft of smaller improvements over and including shape merging a feature that lets you combine existing shapes , improved smart guides for aligning objects, threaded comments and better touch support, making PowerPoint easier to use on tablet devices.